Construction projects demand tight coordination, clear communication, and accurate time tracking. With crews working across multiple sites, even minor inefficiencies can lead to missed deadlines and rising costs.
In 2025, a new wave of platforms is helping contractors stay ahead. Gathering insights from product websites, user feedback, and independent reviews, we have compiled a list of the best tools to reduce manual work, improve labor visibility, and keep schedules on track.
The right software can eliminate manual timesheets, improve payroll accuracy, and cut administrative work by over 80%, helping teams stay on budget and finish faster.
#1 Buddy Punch: Affordable & Easy-To-Use Time Clock
For teams looking for a fast, reliable way to manage time logs without the hassle, Buddy Punch provides a well-rounded solution at a competitive price.
Key Features
As an online employee time clock designed for construction teams, Buddy Punch leads with the following advanced features:
- Biometric and GPS clock-in with customizable geofencing (50 to 1,000 feet),
- One-click time-off requests,
- Automated overtime alerts,
- Real-time dashboard for crew utilization and project costs,
- Clock in via mobile, web, or a shared kiosk,
- Offline functionality that syncs automatically.
How It Speeds Up Projects
Crew leaders spend less time verifying hours. Manual entry is reduced by up to 80%. GPS verification cuts down on time theft and eliminates disputes. Supervisors receive real-time cost updates and can adjust labor distribution mid-shift when needed.
Pricing & Integrations
Buddy Punch pricing starts at $3.99 per user per month. The Pro plan with added advanced features costs $5.99, and custom pricing is available for businesses with 100 or more users. All plans offer integration with QuickBooks, ADP, Gusto, and more.
Start your free 14-day trial today to see how Buddy Punch can streamline your construction time tracking.
#2 Workyard: Live GPS Accuracy for Crew Accountability
When your projects rely on location accuracy and crew oversight, Workyard gives supervisors the real-time GPS data they need to stay on schedule.
Key Features
Workyard specializes in GPS-powered workforce management:
- GPS breadcrumb tracking with second-by-second logs,
- Live labor cost dashboards tied to job codes,
- Automatic overtime alerts based on labor laws,
- Photo-capture clock-in.
How It Speeds Up Projects
Supervisors gain complete visibility. GPS reports help reduce idle time by 12% and enable faster reassignment of tasks. Alerts prevent overtime violations, ensuring compliance with labour laws.
Pricing & Integrations
Workyard starts at $35 per crew member monthly. Discounts are available for large teams. It integrates with QuickBooks, Sage 100, and Xero.
#3 ClockShark: Real-Time Field Updates & Job-Cost Tracking
ClockShark combines scheduling, tracking, and budgeting to give field teams the tools to stay aligned.
Key Features
ClockShark combines time tracking with job management:
- GPS-enabled mobile app with offline mode and automatic sync,
- Job-cost tracking linked to cost codes,
- Built-in scheduling for crew assignments,
- Safety check-ins with photo capture.
How It Speeds Up Projects
ClockShark reduces admin time by 30% with integrated scheduling and streamlined change order processing. Project managers also receive alerts when jobs run long.
Pricing & Integrations
ClockShark starts at $8 per user per month. Bulk pricing applies to larger teams. It supports QuickBooks, Xero, FreshBooks, and CSV exports for payroll handling.
#4 QuickBooks Time: Payroll & Mileage Integration
If you’re using QuickBooks already, this tool adds seamless labor tracking and mileage support with minimal setup.
Key Features
QuickBooks Time leverages its QuickBooks integration to offer:
- One-click time entry from the QuickBooks interface,
- Mileage tracking with reimbursement calculations,
- Compliance alerts for overtime and breaks.
How It Speeds Up Projects
QuickBooks Time reduces payroll processing time by 50%, providing accurate mileage reimbursement tracking along with automatic tax compliance reporting.
Pricing & Integrations
Pricing starts at $4 per user monthly. Advanced plans reach $8 per user. A QuickBooks integration is built in.
#5 FRIDAY: Simple, GPS-Enabled Setup for Small Crews
For contractors who want essential tracking features without extra complexity, FRIDAY delivers a lightweight solution that works from day one.
Key Features
FRIDAY is purpose-built for smaller teams, offering:
- 13-minute onboarding with QR-code pairing,
- GPS stamping with customizable geofencing,
- Basic reporting for labor hours and overtime tracking.
How It Speeds Up Projects
Fast deployment reduces onboarding lag, and the intuitive interface speeds up training. Cost-code tagging also reduces data entry errors.
Pricing & Integrations
At $2 per user monthly, FRIDAY is among the most affordable tools. A QuickBooks integration is included.
#6 Connecteam: Field Management & Time Tracking
Connecteam blends time tracking with communication, giving larger crews a centralized workspace to handle both productivity and safety.
Key Features
Connecteam combines time tracking with workforce management tools. It offers:
- Unified communication, including team chat and file sharing,
- Safety checklists and incident reporting,
- Clock-ins are GPS-enabled and sync automatically after offline use.
How It Speeds Up Projects
By consolidating these functions, delays from miscommunication are prevented, and the administrative workload is reduced by 15%. Safety features also reduce downtime caused by preventable incidents.
Pricing & Integrations
The Starter plan is $29 per month, Pro is $49, and Enterprise pricing is customized. Integrations include QuickBooks, Paychex, and custom APIs for larger deployments.
#7 Buildertrend: Project Management & Time Tracking
Buildertrend is ideal for firms that want to tie labor hours directly to project timelines, change orders, and client billing workflows.
Key Features
Buildertrend embeds time tracking within broader project tools:
- The time-tracking module is integrated with project management tools,
- Budget and change-order tracking is tagged to labor hours,
- A client portal allows for billing transparency.
How It Speeds Up Projects
Buildertrend links labor costs to project milestones. Added transparency improves client trust, which reduces communication delays. The platform accelerates change order approvals.
Pricing & Integrations
Buildertrend starts at $99 per month and scales to $399 for larger firms. It integrates with Xero, Procore, and QuickBooks.
Side-by-Side Comparison of Tools
While each of these tools offers a mobile app and GPS or geofencing features, here is how each tool stacks up based on differing features, pricing, and team size considerations:
| Tool | Offline Use | Cost-Code Tagging | Payroll Integrations | Pricing Range | Ideal Team Size |
| Buddy Punch | Yes | Yes | QuickBooks, ADP, Gusto | $3.99-$5.99 per user | 5-500+ |
| Workyard | Yes | Yes | QuickBooks, Sage, Xero | $35 per user | 10-200 |
| ClockShark | Yes | Yes | QuickBooks, FreshBooks | $8 per user | 5-100 |
| QuickBooks Time | Yes | Yes | QuickBooks, Zapier | $4–$8 per user | 10-200 |
| FRIDAY | – | Yes | QuickBooks, CSV export | $2 per user | 5-25 |
| Connecteam | Yes | Yes | QuickBooks, Paychex | $29–$49 per month | 10-500+ |
| Buildertrend | Yes | Yes | QuickBooks, Xero, Procore | $99–$399 per month | 25-500+ |
Choose the Right Time Tracking Tool for Your Business
When selecting a tool, try to match its features, integrations, and scalability to your daily workflows and long-term growth plans.
Which Tool Fits Which Business Size
Each platform offers a specific set of features, pricing, and flexibility suited to different team sizes and tracking needs.
Small groups (10 or fewer) enjoy tools that are easy to get started with and easy to use. FRIDAY offers minimal setup, a small interface, and low monthly pricing. For companies looking for more features without more complexity, Buddy Punch delivers geofencing and payroll integration with its streamlined design.
Mid-size companies (11-100 employees) need more visibility and tighter controls over job costing. Workyard and ClockShark both provide real-time GPS location tracking, cost-code tagging, and notifications that enable managers to respond in real-time. For QuickBooks-using businesses, QuickBooks Time syncs easily with similar workflows.
Large corporations (over 100) require platforms that can easily scale. Both Connecteam and Buildertrend provide end-to-end control, all-encompassing communication, and robust safety features. For employee productivity and centralized reporting, Buddy Punch Enterprise provides scalable support and advanced labor analytics.
Match Features to Project Needs
If GPS accuracy is critical, prioritize Workyard or Buddy Punch. If crews operate without stable connectivity, look for offline support. Teams with complex billing structures need platforms that allow job code assignments. Companies with complex safety compliance requirements should consider Connecteam or ClockShark.
These are the small decisions that play a big role in streamlining construction projects across phases and sites.
Evaluate Integration Requirements
Examine your current payroll and accounting systems. QuickBooks users benefit most from QuickBooks Time or Buddy Punch. Connecteam provides deeper customization for complex tech stacks. Tools that offer Zapier or API access can adapt to custom workflows.
Consider Scalability & Support
Think about what your team will need six months from now and plan for future growth:
- User growth forecasts: Choose platforms that scale,
- Customer support SLAs: Evaluate support availability,
- Pilot phase: Implement a pilot to gauge adoption rates.
Platforms like Buildertrend offer extensive support and onboarding help, while smaller tools like FRIDAY focus on staying lean and fast.
Keep Projects on Schedule the Smart Way
Time tracking is no longer just about hours. In 2025, it’s about efficiency, accuracy, and decision-making. With the right tool, construction managers can reduce delays, prevent budget overruns, and support crews better.
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